Sunshine Community Gardens

18 April 2019

www.sunshinecommunitygardens.org

Gardener's Picture page

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Seeking Candidates for Spring 2019 Elections (submission deadline 4/20)

The Sunshine Gardens Nominating Committee is seeking candidates for 3 open positions for our spring 2019 elections, to take place in early May. The open positions and description of those positions are included below. If you are interested in being a candidate, please submit your interest to the members of the nominating committee with the role you are interested in via email by 4/20. Upon submission there will be a short questionnaire provided to you to learn more about you and your interests.

It is important to the future of Sunshine Gardens to have qualified, involved candidates and officers filling our executive slots. If you have any questions about the roles, please contact the current role holder or members of the nominating committee. Everyone who is a dues-paying member in good standing is welcome to apply for these important positions in our community.

Nominating Committee

• Gail Reese - ghraustin1@yahoo.com
• Scott Morris - scott@austinencode.com
• Polly Porter - pporter_scg@austin.rr.com

President, 2 year term

The President will supervise and control the affairs of the Initiative. The President will perform all duties incident to such office and such other duties as may be provided in these Bylaws or as may be prescribed from time to time by the Board of Directors. The President shall preside at all board meetings and shall exercise parliamentary control in accordance with Roberts Rules of Order, Newly Revised. The President shall serve as an ex-officio member of all standing committees, unless otherwise provided by the Board of Directors or these Bylaws. The President, with the Vice President and advice of the Directors, will appoint or accept volunteers for public representation, coordinators, and committees, with the exception of the Nominating Committee. The President shall, with the advice of the Board of Directors and in accordance with the requirements of these Bylaws, set the agenda for each meeting of the Board of Directors. The President will serve as liaison to the Texas School for the Blind and Visually Impaired, or any other landlords or governmental agencies.

Vice President, 2 year term

The Vice-President shall act in place of the President in the event of the President's absence, inability, or refusal to act, and shall exercise and discharge such other duties as may be required by the board. The Vice-President shall serve as parliamentarian and interpret any ambiguities of the Bylaws. The Vice-President shall coordinate the work of the Zone Coordinators, which includes their training. The Vice-President shall support the process of Plot Compliance/Non-compliance as stated in the Site Rules, which may result in n otifying a member of Termination of Membership.

Treasurer, 2 year term

The Treasurer will have charge and custody of all funds of the Initiative, will oversee and supervise the financial business of the Initiative, will render reports and accountings to the Directors as required by the Board of Directors, and will perform in general all duties incident to the office of Treasurer and such other duties as may be required by law, by the Certificate of Formation, or by these Bylaws, or which may be assigned from time to time by the Board of Directors. S/he and the staff of the Initiative shall devise a plan providing for the acceptance and disbursement of all funds of the Initiative which shall be approved by the Board of Directors. The Treasurer, with the approval of the Board of Directors, shall set up all checking, savings, and investment accounts of the Initiative and deposit all such funds in the name of the Initiative in such accounts. The Treasurer's signature shall be the authorized signature for all checking, savings, and investment accounts of the Initiative unless the Treasurer, with the approval of the Board of Directors, designates another member of the Board of Directors or employee of the Initiative as the authorized signatory for a particular type of disbursement. S/he shall prepare a monthly report for the Board of Directors, providing an accounting of all transactions and of the financial conditions of the Initiative. S/he shall keep all financing records, books, and annual reports of the financial activities of the Initiative at the principal office of the Initiative and make them available at the request of any Director or Member of the Initiative during regular business hours for inspection and copying, or as required by any governmental entity.

*Note - Carol Limaye, current treasurer is willing to help with advice and instruction to new treasurer.

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2019 Annual Membership Meeting

Saturday May 18 @ 9:00 am

There will be breakfast tacos provided.

Proposed Change to Bylaws

We have a chance to make a needed change to the bylaws at the All Gardeners meeting on May 18, 9:00 AM. The proposed change would increase the term limits for the Secretary and Treasurer from 4 years to 6 years. While term limits for the Board is good policy in general, the positions of Secretary and Treasurer are more administrative and require continuity.

Specifically, the changes to Article 4 (6) are in red:

Term of Office for Directors - Directors shall serve terms of two (2) years or until their successor is elected After serving two consecutive terms, or three (3) consecutive terms in the case of the Secretary and Treasurer, a Director must vacate his or her position for at least one year before seeking re-election to another term. Terms of office for Directors run from June 1 through May 31.

The members can pass the amendment by a two-thirds vote since this constitutes 30 days notice. (Without prior notice, the amendment can be passed by 99% of the members present at the meeting.)

It should be noted that the Bylaws also provide for the recall of a director at any time with a petition signed by 10% of the members and a two-thirds vote of members present at a meeting.

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Workday

Saturday, April 20 from 9-11 am
Led by Kerry Howell and Ila Falvey

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Upcoming Events for This Weekend

Austin Butterfly Forum's Monthly Meeting

"Buprestidae: A Jewel of a Beetle": with Jason Hansen
Monday (4/22) at Zilker Botanical Garden from 7 - 9 PM
http://www.austinbutterflies.org

Austin Nature Day

Saturday (4/20) at Austin Nature and Science Center from 9am - 12pm
https://austintexas.gov/event/austin-nature-day

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Weeder Content

Please email your article or suggestion to Holly Gilman by end of day Wednesday.

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